EXPENSES CLAIM SHEET.
1. Expenses Claims
All expenditure must be agreed in advance - see below for details
Committee members – up to £20 may be claimed on an expenses form provided that at least two other committee members have been consulted about the purchase(s). The names of the two committee members consulted must be noted on the claim form.
Non-committee members - expense claim forms can be obtained from the Secretary and must be counter-signed by a committee member, preferably the Chairman or Secretary before being submitted to the Treasurer for payment. Non counter-signed forms will be returned to the claimant without payment.
All claim forms should have the invoices/receipts attached and the appropriate ‘cost centre’ noted on it.
2. Purchase Orders
Purchases up to £20 should be made following the procedure in ‘1’ above. For larger purchases, an official order must be made. A duplicate book will be held by the Secretary but utilised by other committee members as required. The appropriate purchase order number from the duplicate book must be noted on any invoices submitted to the Treasurer.