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Process to claim expenses.

1.       Expenses Claims
 

All expenditure must be agreed in advance - see below for details
 
Committee members – up to £20 may be claimed on an expenses form provided that at least two other committee members have been consulted about the purchase(s). The names of the two committee members consulted must be noted on the claim form.
 
Non-committee members - expense claim forms can be obtained from the Secretary and must be counter-signed by a committee member, preferably the Chairman or Secretary before being submitted to the Treasurer for payment.  Non counter-signed forms will be returned to the claimant without payment.  
 
All claim forms should have the invoices/receipts attached and the appropriate ‘cost centre’ noted on it.
 
2.       Purchase Orders
Purchases up to £20 should be made following the procedure in ‘1’ above.  For larger purchases, an official order must be made.  A duplicate book will be held by the Secretary but utilised by other committee members as required.  The appropriate purchase order number from the duplicate book must be noted on any invoices submitted to the Treasurer.
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Contact
  • HOME
  • Organisation
    • Committee & Team
    • How We Work
    • Health & Safety
    • Constitution
    • Notable Planting Developments
    • Areas of Focus
    • Environmental Policy
    • Environmental Practice
    • Claiming Expenses
    • Legal Information
    • Webmaster
  • Help Us
    • Watering Needs
    • Make Contact
    • Environment - Plastics
  • Competitions
    • GARDEN COMPETITION 2022
    • RHS 2021 Portfolio + Online Submission + Pictures
    • RHS Certificates 2020
    • 2020 Virtual Garden Display Entry Form >
      • 2020 Garden Display Picture Entries
    • RHS Awards Structure
    • SWIB - RESULTS 2019
    • GOING FOR GOLD in 2019
    • Children's Sunflower Results 2019
    • RHS National 'Best Town' Results 2018
    • RHS 'Champions of Champions' Results 2018
    • RHS Judging 6th Aug 2018
    • 2018 Garden Competition Awards
    • RHS Judging 6th July 2017
    • IYN Judging 12th July 2017
    • AWARDS >
      • Britain in Bloom 2016 >
        • Britain in Bloom 2015
      • RHS Best Parks Award 2016
      • Previous Awards
    • Judging Guidelines
    • Portfolios & Guidance >
      • Portfolios
    • School Gardening
  • Galleries
    • General Pictures
    • QUEENS AWARD FOR VOLUTARY SERVICE 2021
    • KIB Post Lockdown 2020
    • Kingsbridge Town Videos
    • Neglect to KIB Pride
    • Kingsbridge Past by Postcards
    • Western Morning News Articles
    • RHS Judging Days
    • Primrose Line Railway Bridge
    • Church Street Gardens
    • Bees
    • Window Display
    • Beast from East
    • RHS - SWIB Judging & Awards
    • RHS - IYN's Judging & Awards
    • Hay Cart Restoration
    • Spotlight on Wildlife
  • Events
    • NOTICE BOARD
    • Seed & Plant Swap on Town Square
    • Prize Draw
    • Family Activity Trail
    • Tranquillity Trail
  • Support
    • Make a Donation
    • Sponsors 2020
    • Town Council
  • UPDATES
    • TEAM NEWS
    • Working Parties
    • IYN Newsletter
    • Planting
    • Composting Guidelines